The Family Educational Rights and Privacy Act (FERPA) was recently changed allowing Universityís to notify parents or legal guardians when minors violate student conduct codes pertaining to the use or possession of alcohol or a controlled substance. Truman State University respects student rights to privacy, however, we will exercise our right to notify parents when our policies in regard to use and possession of alcohol or other controlled substances are violated. Notification of parents will typically occur when a student is involved in multiple alcohol or substance use violations, when a student fails to appropriately respond to a conduct sanction imposed for an alcohol or substance violation, or when the alcohol or substance use violation poses a threat to the health and safety of the violator or other people. The student will be informed prior to notification of the studentís parents or guardian.
Parental Access to Dependent Student Records
The Family Educational Rights and Privacy Act (FERPA) allows parents or legal guardians of a dependent student (as categorized under the Internal Revenue Code) access to the dependent studentís University ďeducational record.Ē Truman State University respects student rights to privacy. Therefore, we suggest that parents or legal guardians of dependent students requesting access to information in their studentís conduct record first discuss the reason for the request and ask their student to sign an ďInformed Consent and DisclosureĒ form available in our Office.
If the prior approach is not successful, the Office of Citizenship and Community Standards requires that parents or legal guardians demonstrate proof that the student is a dependent in one of the following ways:
- Copy of a current federal tax form with the student claimed as a dependent
- A notarized statement from the parents or legal guardians stating that the student is
- A signed permission statement authorizing our office to obtain a copy of a current
Federal Student Aid Form that supports the claim of dependence from Trumanís
The Office of Citizenship and Community Standards will inform the student when the studentís parents or guardians have requested access to information in the studentís conduct record and demonstrated the studentís dependency.
Dean of Student's Hold
The Dean of Studentís Conduct Hold blocks registration, schedule adjustment (drop/add), transcript requests, and graduation. A Dean of Studentís Conduct Hold is placed on a studentís records when a student is Suspended, Interim Suspended, or Expelled from the University under the Student Conduct Code. A Dean of Studentís Conduct Hold may also be placed on a studentís records if a student has incomplete past due conduct sanctions or if a student withdraws from the University with conduct charges pending or with incomplete conduct sanctions.
Except for Suspension or Expulsion, if the reasons for placing the Dean of Studentís Conduct Hold are not resolved within two years from the date of the Hold, the transcript request restriction will be removed on the studentís records.
If a student has questions about the Dean of Studentís Conduct Hold on the studentís records, the student should contact the Office of Citizenship and Community Standards at (660) 785-4111 or firstname.lastname@example.org.