Rights and Privacy Act (FERPA) was recently changed allowing
University’s to notify parents or legal guardians when minors
violate student conduct codes pertaining to the use or
possession of alcohol or a controlled substance. Truman
State University respects student rights to privacy, however, we
will exercise our right to notify parents when our policies in
regard to use and possession of alcohol or other controlled
substances are violated. Notification of parents will
typically occur when a student is involved in multiple alcohol
or substance use violations, when a student fails to
appropriately respond to a conduct sanction imposed for an
alcohol or substance violation, or when the alcohol or substance
use violation poses a threat to the health and safety of the
violator or other people. The student will be informed
prior to notification of the student’s parents or guardian.
Parental Access to Dependent Student Records
Rights and Privacy Act
(FERPA) allows parents or legal guardians of a dependent
student (as categorized under the Internal Revenue Code) access
to the dependent student’s University “educational record.”
Truman State University respects student rights to privacy.
Therefore, we suggest that parents or legal guardians of
dependent students requesting access to information in their
student’s conduct record first discuss the reason for the
request and ask their student to sign an “Informed Consent and
Disclosure” form available in our Office.
If the prior approach is not successful, the Office of
Citizenship and Community Standards requires that parents or
legal guardians demonstrate proof that the student is a
dependent in one of the following ways:
- Copy of a current federal tax form with the student
claimed as a dependent
- A notarized statement from the parents or legal
guardians stating that the student is
- A signed permission statement authorizing our office to
obtain a copy of a current
Federal Student Aid Form that supports the
claim of dependence from Truman’s
The Office of Citizenship and Community Standards will inform
the student when the student’s parents or guardians have
requested access to information in the student’s conduct record
and demonstrated the student’s dependency.
Dean of Student's Hold
The Dean of Student’s Conduct Hold blocks registration, schedule
adjustment (drop/add), transcript requests, and graduation.
A Dean of Student’s Conduct Hold is placed on a student’s
records when a student is Suspended, Interim Suspended, or
Expelled from the University under the Student Conduct Code.
A Dean of Student’s Conduct Hold may also be placed on a
student’s records if a student has incomplete past due conduct
sanctions or if a student withdraws from the University with
conduct charges pending or with incomplete conduct sanctions.
Except for Suspension or Expulsion, if the reasons for placing
the Dean of Student’s Conduct Hold are not resolved within two
years from the date of the Hold, the transcript request
restriction will be removed on the student’s records.
If a student has questions about the Dean of Student’s Conduct
Hold on the student’s records, the student should contact the
Office of Citizenship and Community Standards at (660) 785-4111
Computer Use Policy
Student Conduct Code (Students & Student Organizations)
University Policies in Student Handbook